President – The primary role of the president is to be the governing figure of the SBS executive. He/she delegates responsibilities to the VP’s and must be included in all correspondence with the Dean’s office. The President is the chair of the SBS BOD, manages the relationship with The Canadian Association of Business Students (CABS), and maintains SBS governance practices in collaboration with the VP Internal.
1.1.1 The duties of the President include but are not limited to:
220.127.116.11 Knowing the SBS constitutional procedures and keeping procedures and constitution up to date.
18.104.22.168 Overseeing and attendance of all SBS activities.
22.214.171.124 Accepting responsibility for any position on the SBS executive that has not been filled during an election or has been abandoned.
126.96.36.199 Will be involved in all correspondence between SBS Executive members and the Dean’s office.
188.8.131.52 Chairing all SBS executive and BOD meetings.
184.108.40.206 Preparing and announcing all official statements publicized on behalf of the Business Administration student body.
220.127.116.11 Assisting the VP Corporate Relations with correspondence with outside companies and the VP Alumni/Local Business Relations with correspondence to alumni and local businesses.
18.104.22.168 Providing the Executive with important information through email or written word. Setting deadlines and continually encouraging those on the executive to better themselves and the society.
22.214.171.124 Acting as one of the co-signers for cheques that are from the SBS chequing account along with the VP Finance [refer to section 126.96.36.199]
VP Internal – The primary role of the VP Internal is to be responsible for internal affairs between the SBS Executive, constituent societies, the faculty and the students. He/she shall oversee and coordinate the members at large. The VP Internal is also responsible for monitoring and ordering office supplies, working with the VP Marketing on merchandise, and to act as the Executive Vice-President in non-constitutional matters the President cannot attend unless otherwise stated herein (ex. President sessions at CABS conferences). The VP Internal is also responsible for the interviewing and hiring of all Directors, along with the satisfaction and engagement of the Directors once hired.
1.1.2 The duties of the VP Internal include but are not be limited to:
188.8.131.52 Overseeing administrative duties including scheduling meetings and office hours.
184.108.40.206 Overseeing communications between the SBS executive and the faculty.
220.127.116.11 Business Administration societies contact.
18.104.22.168 Recording and distribute minutes at the SBS meetings.
22.214.171.124 Knowing SBS constitutional procedures and being responsible for keeping them up to date.
126.96.36.199 Preparing an agenda for all SBS executive meetings.
188.8.131.52 Hiring and management of Directors for the school year.
184.108.40.206 Ensuring that office supplies are being ordered and replenished.
VP External– The primary role of the VP External is to be responsible for all external affairs between the SBS Executive and external business student organizations, governments corporate partners, alumni, local businesses and outside organizations. The VP External acs as the official external spokesperson for the Schwartz Business Society
1.1.1 The duties of the VP External include but are not be limited to:
220.127.116.11 Responsible for External Affairs including but not limited to all relations with Universities, governments and outside organizations
18.104.22.168 Responsible for representation of all StFX business students at all CABS meetings and conferences and is a member of the association.
22.214.171.124 Responsible for issues including but not limited to sponsorship, academics
VP Corporate Relations – The primary role of the VP Corporate Relations is to be responsible for corporate level relationships and sponsorships of the SBS. They will work to increase the number and quality of any financial contributions from coporations, while strengthening all corporate relationships the SBS maintains. Their scope also includes any charitable aspects related to the SBS.
1.1.2 The duties of the VP Corporate Relations include but are not be limited to:
126.96.36.199 Public relations with the press (with assistance of the President), high schools and other universities.
188.8.131.52 Maintaining a strong relationship with our current financial partners.
184.108.40.206 Searching for new financial partners/donations for each school year.
220.127.116.11 Responsible for the design and update the sponsorship package.
18.104.22.168 Responsible for any charitable aspects related to the SBS.
22.214.171.124 Work alongside the VP of Alumni/Local Business Relations to leverage all sponsorship opportunities effectively
VP Alumni/Local Business Relations – The primary role of the VP Alumni/Local Business is to be responsible for alumni and local business sponsorship and relationships of the SBS. They will work to increase the number and quality of any financial contributions from alumni and local businesses, while strengthening all corporate relationships the SBS maintains. Their scope also includes any charitable aspects related to the SBS.
1.1.3 The duties of the VP Alumni/Local Business Relations include but are not be limited to:
126.96.36.199 Public relations with the press (with assistance of the President), high schools and other universities.
188.8.131.52 Maintaining a strong relationship with our current financial partners.
184.108.40.206 Searching for new financial partners/donations for each school year.
220.127.116.11 Responsible for the design and update the sponsorship package.
18.104.22.168 Responsible for any charitable aspects related to the SBS.
22.214.171.124 Work alongside the VP of Corporate Relations to leverage all sponsorship opportunities effectively
VP Finance – The primary role of the VP Finance is to be responsible for handling all monetary issues affecting the SBS. This includes keeping detailed records of all planned and actual expenditures, creating and maintaining strict financial governance practices in collaboration with the President and VP Internal, and ensuring the long-term financial security of the SBS.
1.1.4 The duties of the VP Finance include but are not limited to:
126.96.36.199 Preparing and defending SBS funding
188.8.131.52 Maintaining and providing up to date financial records.
184.108.40.206 Provision of weekly financial updates on accounts at the SBS meeting.
220.127.116.11 Responsible for cash boxes.
18.104.22.168 Responsible for the cabinet and safe.
22.214.171.124 Preparing the SBS budget at the start and finish of each semester. The budget must also be available at any moment once requested by another executive member, BOD member or member of the SBS.
126.96.36.199.1 Must have a comparison of actual budget to recorded budget at the end of each semester.
188.8.131.52 Responsible for filling out special project requests and applying for Student Union funds.
184.108.40.206 Overseeing and reviewing the Business Administration Fee funds.
220.127.116.11 Determining event budgets with Events Directors and distributing the required funds.
18.104.22.168 Acting as one of the co-signers for cheques that are from the SBS chequing account along with the President [refer to section 22.214.171.124]
126.96.36.199 Arranging reimbursement and funding forms.
188.8.131.52.1 All reimbursements are required to have the appropriate documentation to justify the reimbursements.
VP Marketing – The primary role of the VP Marketing is to create and cultivate conversation between the SBS and its members (i.e. BBA students). The VP Marketing will be responsible for all promotion, communications, and visual appearance of the SBS to its members. The VP Marketing will manage the SBS brand through whatever medium it is presented and is responsible for growing the digital audience of the SBS.
1.1.1 The duties of the VP Marketing include but are not limited to:
184.108.40.206 Advertising and promoting the tutoring program and any other services that the SBS offers.
220.127.116.11 Creating a positive and professional SBS brand.
18.104.22.168 Coordinating with VP Events to promote upcoming events.
22.214.171.124 Coordinating with VP Academic to promote upcoming conference/case competitions.
126.96.36.199 Coordinate with VP Internal to promote open Director positions.
188.8.131.52 Upon selection of the Social Media and Media Directors, the VP Marketing is responsible for specifying a director in charge of each major marketing aspect, as he/she sees fit. The VP Marketing will be aware that in the case that a Director is unable to fulfill their duties, that responsibility shall become their own.
184.108.40.206 Maintaining an active role on multiple social media platforms, including but not limited to;
220.127.116.11.4 SBS Website
18.104.22.168.5 SBS Email
VP Academic – The primary role of the VP Academic is to manage Business Administration Students involvement in all case competitions, conferences, and academic matters. This includes preparing delegates by practice of mock case materials, teaching proper conference etiquette, creating connections with mentors, maintaining a mentor database, and constantly seeking new case competitions and conferences for SBS members to attend. They will also be in control of the tutoring program and mentorship program.
1.1.2 The duties of VP Academic include but are not limited to:
22.214.171.124 Correspondence, representation, and education with the Canadian Association of Business Students (CABS)
126.96.36.199 Coordination with the Co-op office, International Exchange office and Career Centre.
188.8.131.52 Researching and advertising of case competitions and conferences that BBA students would benefit from attending.
184.108.40.206 Providing support to students who are attending conferences through case preparation, networking skills, etc.
220.127.116.11 Oversee the tutoring and mentorship programs.
VP Student Life – The primary role of the VP Student Life is to create, organize, and manage all social events for the benefit of Business Administration students. VP Student Life will work with the VP Finance to make budgets for each event and work with the VP Marketing on promotion strategies for each event.
1.1.3 The duties of the VP Student Life include but are not limited to:
18.104.22.168 Being ultimately responsible for all social events and delegation of responsibilities for events.
22.214.171.124 Promoting all social events through posters, emails and by any other means.
126.96.36.199 Preparing event tickets.
188.8.131.52 Upon selection of the events directors, the VP Student Life is responsible for specifying a director in charge of each major event, as he/she sees fit. The VP Events will be aware that in the case that an Events Director is unable to fulfill their duties, that responsibility shall become their own.
184.108.40.206 Responsible for chairing weekly or bi-weekly Events Committee meetings which shall be comprised of Events Directors and all interested Members at large.
220.127.116.11 Creating and maintaining a basic overall event schedule for each term for all major events.
18.104.22.168 Creating an Event Budget for individual events at least two weeks prior to an event.