Executive Roles

President – The primary role of the president is to be the governing figure of the SBS executive. He/she delegates responsibilities to the VP’s and must be included in all correspondence with the Dean’s office. The President is the chair of the SBS BOD, manages the relationship with The Canadian Association of Business Students (CABS), and maintains SBS governance practices in collaboration with the VP Internal.

1.1.1 The duties of the President include but are not limited to:

1.1.1.1 Knowing the SBS constitutional procedures and keeping procedures and constitution up to date.

1.1.1.2 Overseeing and attendance of all SBS activities.

1.1.1.3 Accepting responsibility for any position on the SBS executive that has not been filled during an election or has been abandoned.

1.1.1.4 Will be involved in all correspondence between SBS Executive members and the Dean’s office.

1.1.1.5 Chairing all SBS executive and BOD meetings.

1.1.1.6 Preparing and announcing all official statements publicized on behalf of the Business Administration student body.

1.1.1.7 Assisting the VP Corporate Relations with correspondence with outside companies and the VP Alumni/Local Business Relations with correspondence to alumni and local businesses.

1.1.1.8 Providing the Executive with important information through email or written word. Setting deadlines and continually encouraging those on the executive to better themselves and the society.

1.1.1.9 Acting as one of the co-signers for cheques that are from the SBS chequing account along with the VP Finance [refer to section 9.4.5.10]

VP Internal – The primary role of the VP Internal is to be responsible for internal affairs between the SBS Executive, constituent societies, the faculty and the students. He/she shall oversee and coordinate the members at large. The VP Internal is also responsible for monitoring and ordering office supplies, working with the VP Marketing on merchandise, and to act as the Executive Vice-President in non-constitutional matters the President cannot attend unless otherwise stated herein (ex. President sessions at CABS conferences). The VP Internal is also responsible for the interviewing and hiring of all Directors, along with the satisfaction and engagement of the Directors once hired.

1.1.2 The duties of the VP Internal include but are not be limited to:

1.1.2.1 Overseeing administrative duties including scheduling meetings and office hours.

1.1.2.2 Overseeing communications between the SBS executive and the faculty.

1.1.2.3 Business Administration societies contact.

1.1.2.4 Recording and distribute minutes at the SBS meetings.

1.1.2.5 Knowing SBS constitutional procedures and being responsible for keeping them up to date.

1.1.2.6 Preparing an agenda for all SBS executive meetings.

1.1.2.7 Hiring and management of Directors for the school year.

1.1.2.8 Ensuring that office supplies are being ordered and replenished.

VP External– The primary role of the VP External is to be responsible for all external affairs between the SBS Executive and external business student organizations, governments corporate partners, alumni, local businesses and outside organizations. The VP External acs as the official external spokesperson for the Schwartz Business Society

1.1.1 The duties of the VP External include but are not be limited to:

1.1.1.1 Responsible for External Affairs including but not limited to all relations with Universities, governments and outside organizations

1.1.1.2 Responsible for representation of all StFX business students at all CABS meetings and conferences and is a member of the association.

1.1.1.3 Responsible for issues including but not limited to sponsorship, academics

VP Corporate Relations – The primary role of the VP Corporate Relations is to be responsible for corporate level relationships and sponsorships of the SBS. They will work to increase the number and quality of any financial contributions from coporations, while strengthening all corporate relationships the SBS maintains. Their scope also includes any charitable aspects related to the SBS.

1.1.2 The duties of the VP Corporate Relations include but are not be limited to:

1.1.2.1 Public relations with the press (with assistance of the President), high schools and other universities.

1.1.2.2 Maintaining a strong relationship with our current financial partners.

1.1.2.3 Searching for new financial partners/donations for each school year.

1.1.2.4 Responsible for the design and update the sponsorship package.

1.1.2.5 Responsible for any charitable aspects related to the SBS.

1.1.2.6 Work alongside the VP of Alumni/Local Business Relations to leverage all sponsorship opportunities effectively

VP Alumni/Local Business Relations – The primary role of the VP Alumni/Local Business is to be responsible for alumni and local business sponsorship and relationships of the SBS. They will work to increase the number and quality of any financial contributions from alumni and local businesses, while strengthening all corporate relationships the SBS maintains. Their scope also includes any charitable aspects related to the SBS.

1.1.3 The duties of the VP Alumni/Local Business Relations include but are not be limited to:

1.1.3.1 Public relations with the press (with assistance of the President), high schools and other universities.

1.1.3.2 Maintaining a strong relationship with our current financial partners.

1.1.3.3 Searching for new financial partners/donations for each school year.

1.1.3.4 Responsible for the design and update the sponsorship package.

1.1.3.5 Responsible for any charitable aspects related to the SBS.

1.1.3.6 Work alongside the VP of Corporate Relations to leverage all sponsorship opportunities effectively

VP Finance – The primary role of the VP Finance is to be responsible for handling all monetary issues affecting the SBS. This includes keeping detailed records of all planned and actual expenditures, creating and maintaining strict financial governance practices in collaboration with the President and VP Internal, and ensuring the long-term financial security of the SBS.

1.1.4 The duties of the VP Finance include but are not limited to:

1.1.4.1 Preparing and defending SBS funding

1.1.4.2 Maintaining and providing up to date financial records.

1.1.4.3 Provision of weekly financial updates on accounts at the SBS meeting.

1.1.4.4 Responsible for cash boxes.

1.1.4.5 Responsible for the cabinet and safe.

1.1.4.6 Preparing the SBS budget at the start and finish of each semester. The budget must also be available at any moment once requested by another executive member, BOD member or member of the SBS.

1.1.4.6.1 Must have a comparison of actual budget to recorded budget at the end of each semester.

1.1.4.7 Responsible for filling out special project requests and applying for Student Union funds.

1.1.4.8 Overseeing and reviewing the Business Administration Fee funds.

1.1.4.9 Determining event budgets with Events Directors and distributing the required funds.

1.1.4.10 Acting as one of the co-signers for cheques that are from the SBS chequing account along with the President [refer to section 9.4.2.11]

1.1.4.11 Arranging reimbursement and funding forms.

1.1.4.11.1 All reimbursements are required to have the appropriate documentation to justify the reimbursements.

VP Marketing – The primary role of the VP Marketing is to create and cultivate conversation between the SBS and its members (i.e. BBA students). The VP Marketing will be responsible for all promotion, communications, and visual appearance of the SBS to its members. The VP Marketing will manage the SBS brand through whatever medium it is presented and is responsible for growing the digital audience of the SBS.

1.1.1 The duties of the VP Marketing include but are not limited to:

1.1.1.1 Advertising and promoting the tutoring program and any other services that the SBS offers.

1.1.1.2 Creating a positive and professional SBS brand.

1.1.1.3 Coordinating with VP Events to promote upcoming events.

1.1.1.4 Coordinating with VP Academic to promote upcoming conference/case competitions.

1.1.1.5 Coordinate with VP Internal to promote open Director positions.

1.1.1.6 Upon selection of the Social Media and Media Directors, the VP Marketing is responsible for specifying a director in charge of each major marketing aspect, as he/she sees fit. The VP Marketing will be aware that in the case that a Director is unable to fulfill their duties, that responsibility shall become their own.

1.1.1.7 Maintaining an active role on multiple social media platforms, including but not limited to;

1.1.1.7.1 Facebook

1.1.1.7.2 Instagram

1.1.1.7.3 Twitter

1.1.1.7.4 SBS Website

1.1.1.7.5 SBS Email

VP Academic – The primary role of the VP Academic is to manage Business Administration Students involvement in all case competitions, conferences, and academic matters. This includes preparing delegates by practice of mock case materials, teaching proper conference etiquette, creating connections with mentors, maintaining a mentor database, and constantly seeking new case competitions and conferences for SBS members to attend. They will also be in control of the tutoring program and mentorship program.

1.1.2 The duties of VP Academic include but are not limited to:

1.1.2.1 Correspondence, representation, and education with the Canadian Association of Business Students (CABS)

1.1.2.2 Coordination with the Co-op office, International Exchange office and Career Centre.

1.1.2.3 Researching and advertising of case competitions and conferences that BBA students would benefit from attending.

1.1.2.4 Providing support to students who are attending conferences through case preparation, networking skills, etc.

1.1.2.5 Oversee the tutoring and mentorship programs.

VP Student Life – The primary role of the VP Student Life is to create, organize, and manage all social events for the benefit of Business Administration students. VP Student Life will work with the VP Finance to make budgets for each event and work with the VP Marketing on promotion strategies for each event.

1.1.3 The duties of the VP Student Life include but are not limited to:

1.1.3.1 Being ultimately responsible for all social events and delegation of responsibilities for events.

1.1.3.2 Promoting all social events through posters, emails and by any other means.

1.1.3.3 Preparing event tickets.

1.1.3.4 Upon selection of the events directors, the VP Student Life is responsible for specifying a director in charge of each major event, as he/she sees fit. The VP Events will be aware that in the case that an Events Director is unable to fulfill their duties, that responsibility shall become their own.

1.1.3.5 Responsible for chairing weekly or bi-weekly Events Committee meetings which shall be comprised of Events Directors and all interested Members at large.

1.1.3.6 Creating and maintaining a basic overall event schedule for each term for all major events.

1.1.3.7 Creating an Event Budget for individual events at least two weeks prior to an event.